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07/19/2022 Selectboard Meeting Minutes

Minutes

Braintree Selectboard Meeting

 July 19, 2022, at 6:00 pm

The meeting was held both in-person, videoconferencing and via conference call to follow Vermont’s Open Meeting Law.  The meeting can be accessed via the below options: 

Join the meeting: https://meetings.dialpad.com/braintreesbmotoole
Optional dial-in number: 802-210-4472 PIN: 16445
International access numbers available here: https://meetings.dialpad.com/international.”

Present at the Town Office:

Daniel Burson, Selectboard Vice-Chair                                       Loren Bent, Selectboard Member        Charles McMeekin, Selectboard Member                                Keegan Haupt, Selectboard Member Janice R. Russell, Administrative Assistant                            Jessica Brassard, Town Clerk/Treasurer

Dylan Pratt, Road Foreman                                                         

Present via Teleconference:

Megan O’Toole, Selectboard Chairperson

Mr. Burson chaired the meeting and called it to order at 6:00 pm.  A roll call was done to confirm what members and citizens were in attendance via teleconferencing.

The Board reviewed the agenda and added the North Road Railroad Crossing back under the Old Business Section.

On motion of Mr. McMeekin, seconded by Mr. Bent, the Board unanimously approved the minutes from the Regular Selectboard Meeting on July 5, 2022. 

Citizens comments limited to 3 minutes per person with a 15-minute maximum – No comments.

Reports

  • Highway Report – The Highway Crew has been working on ditching and mowing the sides of the roads and has begun the two-week Thresher Road Roadbed Grant Project.  The Town received one application for the open Highway Crew Member position.
  • Planning Commission – Nathan Cleveland, Chair – This report was postponed until a later date to be determined by Mr. Cleveland.

Old Business 

  • Town Roads Traffic Survey Follow-up – This topic was once again tabled for lack of new information.
  • Gravel Pit Updates – Mr. Haupt is awaiting call backs from two testing/engineering companies.  R.E. Tucker is researching when the easement was written for the current railroad crossing at the site.
  • Violations of Trash Ordinances on 3 Braintree Properties Follow-up – The West Street property owners have had all the solid waste cleaned up and now in the process of removing the piles of construction materials, so this property is no longer in violation of the Trash Ordinance.  The properties on Riford Brook and Thayer Brook Roads are still in violation and a 2nd letter will be sent Certified Mail on Wednesday with a reminder of the ordinance and the penalties that may be levied against the property owner.
  • Painting the Salt Shed Follow-up – This topic was tabled until the August 2nd meeting.
  • Howard Property Pond-Re: Dry Hydrant – The Howard’s are adamant that they don’t want their property taxes to go up, so this pond site is no longer a viable option for a dry hydrant.  The Town will continue to locate another pond sufficient for the needs of a dry hydrant in the area of the Riford Brook, Thayer Brook and Rochester Hollow Roads intersection.   During the discussion of dry hydrant locations in the Town the topic of ownership of the Dustin Drive Road Pond was mentioned because cows have access to the pond, there are trees growing in it and the water level is very low.  Research of the agreement between the Town and the Dustin Drive Road developer will be conducted. 
  • North Road, West Braintree – Train Crossing Switches – The Town has sent a letter to VTDOT stating its ownership of the North Road.  VTDOT has requested the Town supply further information such as a road map, deeds to the property and/or when the Braintree Selectboard approved the creation of the North Road and how far the road extends.

New Business

  • Contract with Orange County Sheriff’s Office for 6-week coverage of detour roads during RT 12 Bridge Work. – After a brief review of the potential contract and

On motion of Mr. Bent, seconded by Mr. Haupt, the Board unanimously approved the contract to hire the Orange County Sheriff’s Office for 10 hours per week coverage of Town Roads during the State of Vermont’s RT 12 Bridge and Road closure at a cost of $52.00 per hour which is covered by a grant provided by the State of Vermont.

  • PACIF’s Response to Allstate Materials Request to Stockpile Materials in Garage Yard – The Selectboard reviewed the suggestions made by VLCT PACIF to alleviate any liability to the Town of Braintree regarding the stockpiled materials.  Ms. O’Toole has drafted a letter to send to All-State Construction to cover the points that VLCT PACIF recommended. 

On motion of Ms. O’Toole, seconded by Mr. Bent, the Board unanimously approved sending a letter to Allstate Construction affixing the conditions of use of the Town of Braintree’s property as prescribed in the letter.

  • Gillespie Fuels & Propane, Inc. Heating Fuel Contracts – The Selectboard studied the four Gillespie contracts for heating fuel at the Town Office, Town Garage, and Town Hall and for fuel for the Town Garage generator.

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously approved choosing Option 2 Part 2 on the Gillespie Fuels & Propane, Inc. contracts dealing with propane for the Town Office, Town Garage and Town Garage Generator with each contract being at $2.10 per gallon with downside protection allowing for per gallon to go down with the market price and the Option 2 Part 2 Town Hall Heating Fuel contract of $4.17 per gallon with downside protection allowing for per gallon to go down with the market price.  

  • Government Finance Overview for Selectboards Training – The Selectboard members examined the subjects to be discussed at the training with no further action taken.
  • Concerns about ongoing stench of entrail storage – Royal Butcher – The concerns of the Town and the surrounding neighbors have been shared with the State of Vermont and the USDA regarding the stench and wildlife access to the storage of animal entrails. 

Executive Session to discuss a personnel matter pursuant to 1 V.S.A. Section 313 (a)(3).

On motion of Mr. Burson, seconded by Mr. McMeekin, the Board unanimously voted to enter an Executive Session at 6:48 P.M. for a discussion of a personnel matter pursuant to 1 V.S.A. Section 313 (a)(1)(B). 

At 7:13 p.m. the board came out of the Executive Session with no action taken at this time that required a vote.

Payment orders –   The Selectboard reviewed the Payment Orders.  

On motion of Mr. Bent, seconded by Mr. McMeekin, the Board unanimously approved the payment orders.

Adjournment

On motion of Mr. Burson, seconded by Mr. Bent, the Board unanimously adjourned the meeting at 7:13 p.m.  

Respectfully submitted,

Janice R. Russell

Administrative Assistant