06/09/2022 Planning Commission Meeting Minutes

June 9, 2022 Braintree Planning Commission Minutes

Town office Paul, Jackson, Jen, Nate and Malcom

No public

  • The meeting was called to order at 7:07 with a roll call of those attending the meeting both in person and remotely. 
  • Public Comments:  No comments made
  • The PC reviewed the cleaned draft of the edited and Town Plan.  proposed edits/grammatical, were discussed and approved.  The final draft will include TRORC if “mapped flood plain” is correct and used throughout the town plan.  The draft will be provided to TRORC for their review and edits/comments
  • TRORC – need their assistance to confirm state statutes reference and confirm we have all required elements
  • Action/Implementation matrix – short term = 1-3 years; medium term = 4-8 years; and long term = greater than 8 years

Town Plan Adoption

A handy adoption checklist for plans and bylaws is found here. There are two parts of the checklist (one for plans and one for bylaws).

  • Planning Commission Hearing
    • 30 days after the Town Plan Mailing
    • 15 days after the Hearing Notice
    • Major changes at the PC level do not trigger another PC hearing as they send it along to the SB.
    • Procedural Tips for Hearings here
  • Planning Commission Mailing: 30-day physical notice is required (certified mail) to surrounding municipal planning commissions, the regional planning commission and interested groups who request the notice in writing.  The packet must include the following materials and a template is available at the end of the adoption checklist.  An electronic copy of the packet must also be emailed to the Department of Housing and Community Development.
    • town plan text
    • full set of maps
    • Town Planning Commission report on the Plan
    • hearing notice with chapter headings and a solicitation for comments.
  • Hearing Notice: a 15-day notice must be published in the local newspaper for the planning commission hearing and placed in three physical locations around the community.  TRORC has templates of this notice.  After the hearing, the PC formally sends the plan to the selectboard.  The notice must include:
    • date, time, place
    • purpose of the hearing
    • summary of the Town Plan with a statement of purpose, geographic areas affected
    • table of contents of Plan
    • description of the place within the municipality where the full text and/or maps may be examined
    • On notices, you can only count the day it is printed or the hearing date, but not both in your 15-day calculation.
  • Selectboard Hearing:
    • If a community has a population of 2,500 people or more, the selectboard must hold two public hearings. Anything less than 2,500 only one hearing must be held (at a minimum).
    • No less than 30 nor more than 120 days after the planning commission hearing may the selectboard hold their first public hearing with a required 15-day notice in the newspaper and posted physically around the community.
    • Once the selectboard has their hearings, they have up to one year from the date of final planning commission hearing to adopt the town plan by selectboard vote or at a town meeting.
    • Major changes at the SB level do trigger another SB hearing.
    • It does not have to be sent back to the PC for another hearing.  Just a copy needs to be sent back to the PC for their comments.  
  • Hearing Notice:  The notice requirements are the same as the planning commission hearing notice.  There is no mailing at the SB level.  
  • Adoption: Adopted plans are effective on the date of adoption and must be sent to the regional planning commission and the Department of Housing and Community Development to be recorded.
  • Adoption versus Amendment: TRORC recommends to treat all amended, adopted, or readopted processes as the same.
  • Regional Approval and Confirmation (optional, but recommended): If a municipality wishes its plan or plan amendment to be eligible for approval under the provisions of §4350 of this title, it shall request approval. The request for approval may be before or after the adoption of the plan by the municipality, at the option of the municipality. Any such requests should be in writing and accompanied by a copy of the adopted or draft plan (by mail or electronically to TRORC).  The TRORC Board of Directors holds the final decision on Town Plan approvals and confirmations.  When requested, the regional planning commission shall review the municipal plan to determine if the document is consistent with the State’s planning goals, the Regional Plan and the approved plans of other municipalities in the region.  Please see our town plan approval page for more information.  The RPC will carry out and conduct all related and necessary reviews, hearings, and processes. 
  • Paul motion to approve Draft town plan and distribute to TRORC, Town Selectboard, Conservation Commission, Town Highway, and DRB, Town Clerk/treasure.  Motion seconded by Jackson.  Motion passed, none opposed. 
  • Planning commission noted that the goal is to have comments back by July 8th so Planning Commission can begin the adoption process after our July 14th Planning Commission meeting. 
  • The goal for the planning commission is to begin on updating the town zoning by-laws beginning in July
  • Working Communities Challenge – webinar on June 30th, if anyone is interested in attended let Nathan know. 
  • Meeting adjourned at 8:49 p.m.